Field & Marketing Operations Coordinator

Boston, MA
Full Time
Business Operations
Mid Level
Company Overview
Rhythm is a global, commercial-stage biopharmaceutical company committed to transforming the lives of patients and their families living with rare neuroendocrine diseases. We develop medicines for previously untreatable or undertreated diseases and provide meaningful support for healthcare providers and patients and their families. We recognize the courage it takes for patients and their caregivers to begin their journey of advocacy to find the answers they need. Their courage inspires us to challenge convention, ask bold questions and seek answers for them. Every day, we strive for excellence through our willingness to adapt, learn, and our tenacity to overcome barriers, together.

Opportunity Overview
As a member of the Field & Marketing Operations team, the coordinator will provide support with planning, development and execution of programs including speaker bureau logistics, congress management, events, advisory board logistics, planning and implementation and cross functional matrix management.  The individual will be highly collaborative across the North America organization, partnering with Brand teams, customer facing teams and other non-commercial functions.  This role reports into the Associate Director, Field & Marketing Operations.  

Responsibilities and Duties
  • Speaker Bureau Support (Dinner Programs, KOL Meetings and Symposia, etc.)
      • Process SOWs, MSAs, Invoices, etc. for identified speakers for our speaker bureau programs
      • Coordinate speaker engagements, including event logistics, travel arrangements, and speaking fees
      • Align with the manager to assist with the timely distribution of promotional materials and event invitations
      • Track and report on speaker bureau program metrics, including event attendance and speaker evaluations
      • Maintain accurate records of speaker commitments, payments, and communications
      • Assist with other projects and duties as assigned
  • Congress Support
      • Assist with research and establish relationships with vendors and exhibitors, cultivating partnerships throughout the year
      • Organize the regional conference tracker and research information, procure payment and applications as needed
      • Maintain overall planning decks for all conferences
      • Answer general inquiries for national conferences and monitor the dedicated conference email account
      • Assist with the arrangements for conference shipments and other related vendors
      • Onsite support and the ability to travel is required for Regional and National Conferences
  • Field & Marketing Operations Support
      • Overall super user for contracting, SOW development, MSA management, PO requests and support cross functionally for other departments
      • Collaborate and contribute to special projects as needed within our organization
      • Potential to work cross functionally with other teams as needed

Qualifications and Skills
  • Bachelor’s degree or equivalent combination of education and relevant work experience
  • 2+ years’ experience coordinating logistics, speaker programs and congress management within the commercial operations department in a pharmaceutical company or primary service provider for a pharmaceutical company, rare disease is a plus
  • Understanding of PhRMA Guidelines and Sunshine Act
  • Experience coordinating with vendor partners/consultants and supporting project teams
  • Ability to meet business objectives, deliverables, and timely completion of initiatives with a cross-functional team
  • Effective planning, organizational, and prioritization skills
  • Strong interpersonal skills. Thrives on collaboration with external experts, cross-functional partners, field-based teams.
  • Proficient Microsoft Office application skills (Outlook, PowerPoint, Word, Excel), with strong computer experience
  • Ability to work independently and proactively seek out support as needed

This role is based out of our corporate office in Boston, Massachusetts. Rhythm operates in a hybrid-work model. Candidates applying must be willing and able to be in the Boston office in coordination with their department and business needs. This role may involve some travel.

More about Rhythm
We are a dynamic and growing global team spanning more than a dozen countries. At Rhythm we are dedicated to transforming the lives of patients living with rare neuroendocrine diseases by rapidly advancing care and precision medicines that address the root cause.  Our team is passionate about expanding access to reach more patients and developing novel therapies for other rare neuroendocrine diseases, including congenital hyperinsulinism.

At Rhythm our core values are:
  • We are committed to advancing scientific understanding to improve patients’ lives
  • We are inspired to tackle tough challenges and have the courage to ask bold questions
  • We are eager to learn and adapt
  • We believe collaboration and ownership are foundational for our success
  • We value the unique contribution each individual brings to furthering our mission

Rhythm is an equal employment opportunity employer and does not discriminate against any applicant because of race, creed, color, age, national origin, ancestry, religion, gender, sexual orientation, disability, genetic information, veteran status, military status, application for military service, or any other class protected by state or federal law.
Headquartered in Boston, Rhythm is proud to have been named one of the Top Places to Work in Massachusetts.

 
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